Assistant in the Sending department

As a volunteer organization, we are receiving volunteers from all over the World and sending out volunteers in 34 different countries. The volunteer will be working in the sending department.
In particular, they will be involved in preparing and supporting German volunteers who will do their voluntary Africa and Asia. Their tasks will be the following:
– Answering of initial questions about application modalities and program specifications within the different formats of exchange program – via Email and phone
– Support the selection process of candidates: revision of applications and verifying for completeness
– If wished: contact to international partner organizations (working language is in in English) regarding requirement and presentations of relevant documents
– Reading, answering and archiving reports of the volunteers throughout the exchange year, administration of participation lists of participation documents
– Support in preparing seminars
– Possibility to support international Workcamps
– Opportunity to implement own project ideas
The volunteer supports the pedagogical work with international volunteers and German volunteers and assists with organizational tasks.
They gets an insight into documentation and organizational tasks for all programs of ICJA. Please keep in mind that the tasks are rather administrative (90%) and less pedagogical (10%).

Gesichten Profil

The weekly working hours will be 30-35 hours; two days off a week.

The ICJA Office has the following expectations towards the volunteer’s required skills and interests_
– opportunity to implement own project ideas
– very good knowledge of German (B2/C1) and English (B1/B2) is mandatory
– interest and fun in administrative tasks as well as in transcultural topics and global learning
– be open-minded and motivated
– be open to work in a responsible and independent way
– ability to work in a team
– willing to bring in own skills and interests
– knowledge of Office Programs (especially Outlook, Word and Excel)
– interest in International Youth Exchange and Voluntary Service
– interest in contributing your own skills and testing yourself at seminars, etc.